Instructions For Submitting PowerPoint Files

All presentations will need to be compatible with PowerPoint 2003. To ensure proper display onsite, use these instructions. These instructions refer to the Office 2003 or PowerPoint 2003 version.  If you have a different version of PowerPoint, these instructions may not reflect exactly what you see.

Upload Deadlines
Before You Start
Embedding Fonts (PC users)
Images and Objects (Photos, Graphics, Charts, Etc)
Slide Animations and Transitions
Video and Sound
Saving Your Presentation - PC Users
Saving Your Presentation - Mac Users
Uploading Your Presentation

Tips for Effective Presentations
Avoiding Common Presentation Mistakes

Embedding TrueType Fonts (PC users)

TrueType fonts are the only fonts that may be embeddable, but not all TrueType fonts are embeddable.  To test whether PowerPoint can embed the fonts you would like to use, follow these steps:

  1. Create a test PowerPoint presentation that includes some text in each font that you would like to test.
  2. Click “Save As…” in the “File” menu.
  3. In the “Save As” window, click the “Tools” button near the top right edge of the window.  In the drop-down menu, if the text “Embed TrueType Fonts” does not contain a checkmark next to it, click that text, otherwise click the “Tools” button again to close the menu.
  4. Enter a filename and choose a location for the file (arbitrary) and click the “Save” button.
  5. If a window with the title “Save with Fonts” appears, then not all of the fonts that you used can be embedded.  The column “Cannot be saved:” will list the fonts that cannot be embedded.  You will not be able to use these fonts in your presentation.  Click the “Cancel” button.
  6. If no window appears and the file saves, then all of the fonts that you tested can be used.  You may delete the test file you have just created.

Sometimes Powerpoint files include fonts that don't seem to appear anywhere in the presentation, especially if you are reusing an old presentation. These fonts may not be used by any text in your new presentation, but they may still cause errors when the presentation is opened. To remove such fonts, follow these steps:

  1. In Powerpoint, go to the Format menu and click "Replace Fonts..."
  2. In the window that opens, the first drop-down box contains all of the fonts found in the presentation. For each font that you want to remove, select the font in the top box and in the second box select one of the fonts that you intended to use in the presentation, and click the Replace button.
  3. If you get a message "You selected a single-byte font to replace a double-byte font. Please select a double-byte font.", choose the font "Arial Unicode MS" for the "With" font in the second box and try again.
  4. If there was any text that was displayed in the fonts you just replaced, it will now be displayed in the font(s) that you used to replace the old fonts. You should look over your presentation to make sure all of the text is displayed correctly.

Go to the Next Section: Images and Objects (Photos, Graphics, Charts, Etc)

If you have any questions about these instructions, contact



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