2000 ADSA-ASAS JOINT MEETING

July 24-28, 2000

 Instructions for Abstract Submission

 

DUE DATE: MUST BE SUBMITTED BY MIDNIGHT, CST ON FEBRUARY 15, 2000

 

General Information:  Members are encouraged to submit research, teaching, and extension papers. Oral papers or posters should consist of original, completed work that has not been accepted for publication in a journal. Members are encouraged to present research reports in poster sessions to expand the presentation of material, to facilitate discussion of research results among members, and to diversify the meeting format.

 

Authors need to be aware of patent considerations before submitting abstracts for publication.

 

Abstract Submission Guidelines:  All abstracts must be submitted electronically via the World Wide Web, at

http://www.baltimore2k.org 

Instructions for submitting the abstract are available on the Web site. After the deadline it will not be possible to submit abstracts. When you submit your abstract, you will be given a tracking number and password. Make a note of these; they will allow you to revise your submitted abstract at any time before the deadline.

 

Space limitations allow a maximum of 2,300 keystrokes (including characters, spaces, and punctuation). Begin count at the title and end count with the last key word or end of a table if one is included. Abstracts that are too long will be rejected automatically by the system. Coding for special characters is not included in the total keystroke count.

 

If you must use boldface, italic or sub-/superscript type anywhere in the abstract, consult the Text Attributes Coding information below. This special coding is not counted in the 2,300 allowed keystrokes. Special characters such as Greek letters and math symbols are available on the electronic submission form itself.

 

Abstract Requirements:  The author submitting the abstract is responsible for its content and quality of preparation. Abstracts are required for all submitted papers, all invited papers, and all symposia presentations.

 

Individual Program Committees have the responsibility to accept or reject abstracts. Criteria for acceptance or rejection will include those outlined in these instructions and “Quality Standards for Abstracts” as well as originality, clarity, and merit. Consolidation of results into one combined paper is urged whenever possible.

 

The Overall Program Chair has authority to restrict the number of abstracts accepted. The Program Committee Chairs have the authority to restrict the number of presentations per presenter. However, there are no limits to the number of abstracts an individual may submit. Also Individual Program Committee Chairs have the prerogative to place papers submitted for oral presentation into a poster presentation (or vice versa). If withdrawal of an abstract becomes necessary, notify David Beede, Overall Program Chair, immediately.

 

Author Notification: Authors of rejected abstracts will be sent a letter stating why the abstract has been rejected. Check the web site after March 30, 2000 for a list of accepted abstracts. As soon as the program is finalized with days, times and locations it will be on the ASAS-ADSA Web site (http://www.baltimore2k.org). Printed programs will be mailed in May.

 

Presentation Information:  LCD and 2" x 2" slide projectors will be available for presentations. Please specify which you will use when you submit your abstract. If you require special equipment, please complete the “Special AV Needs Request Form”( http://www.baltimore2k.org ). Detailed information on presentations using LCD projectors, slide presentations and poster presentations can be found on the Web site. (http://www.baltimore2k.org). Poster presenters must be present at their poster for approximately two hours of the time that the poster is on display. The boards will be 4' high and 8' wide. Presenters must furnish their own tacks or stick pins (no Velcro).

 

The usual scheduled time for presentation of each oral paper is 12 minutes with 3 minutes for questions, discussion and speaker transition. Individual Program Committee Chairs have the prerogative to ask some presenters to use a time other than 15 minutes. Also Individual Program Committee Chairs have the prerogative to place papers submitted for oral presentation into a poster presentation (or vice versa).

 

If Your Abstract Includes a Table: The electronic submission form does allow submission of tables. The printed abstract width allows for 70 keystrokes per line, including spaces; keep this in mind when formatting the table. Tables that are too wide are not printable. You must also include coding for text attributes in the table. This includes the italicization, superscripting and subscripting of numbers and letters in the table and the footnotes.

 

Section Preferences: Possible sections to which you may submit your abstract include the following: Animal Behavior and Well-being, Animal Health, Beef Species, Breeding and Genetics, Contemporary and Emerging Issues, Dairy Species,  Extension Education, Food Safety, Forages and Pastures, Goat Species, Graduate Student Paper Competition (ADSA Foods, ADSA Production, ASAS-ADSA Northeastern Section), Growth and Development, Horse Species, International Animal Agriculture, Meat Science and Muscle Biology, Milk Protein and Enzymes, Milk Synthesis, Nonruminant Nutrition, Physiology, Production and Management, Rabbit Species, Ruminant Nutrition, Sheep Species, Swine Species, Undergraduate and Graduate Education, or Women and Minority Issues in Animal Agriculture.

 

Text Attributes Coding Information

 

To make a word boldface, type    \bold{word}

 

To italicize a word, type              \italicize{word}

 

To make a character superscript, type      $^{3}$ (superscript 3 in this example)

 

To make a character subscript, type         $_{2}$              (subscript 2 in this example)

 

To insert a hat above a character, type      \hat{a}              (â in this example)

 

Do not insert any extra spaces between the coding string and the adjacent characters in a word or expression. Do not use your word processor’s attribute functions to create bold, italics, or super-/subscripts. You must use the coding given above. The characters %, #, &, _, ^, $, and {} are used by the LaTeX formatting language, which we use to format the abstract. If you need to use one of these characters in your abstract, it must be preceded by a \(backslash).

 

Special math and Greek characters are available from a grid on the submission form itself. The character boxes to the right of the text area are provided so that you do not have to insert TeX coding for these characters. Clicking on one of these characters in the box will insert the code for that character into your abstract document. Please Note:  characters you choose from the boxes always appear at the end of the text already present in the abstract text area. If you have pasted your abstract into the text area from another word processor file, any special character you choose will appear at the end of your abstract. Simply highlight the code for this character then cut and paste it into the correct location in the abstract text.

 

Submission Procedures:  After reading these instructions, if you have any questions regarding submission, contact Paula Schultz, ASAS Headquarters Office or JoAnna Wisniewski, ADSA Headquarters Office (217-356-3182).